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Remote Desktop Services (RDS) in Windows Server allows users to remotely access desktops and applications hosted on a central server. To ensure proper licensing and secure access, Client Access Licenses (CALs) are required for both users and devices connecting to the RDS server.
Windows Server User & Device RD CALs come in two flavors:
- User CAL: Grants access to the RDS server for a specific user, regardless of the device they use. This is ideal for users who access from various devices, like laptops, desktops, and tablets. person working on a laptop with a remote desktop connection to a server
- Device CAL: Grants access to the RDS server for a specific device, used by any authorized user. This is ideal for shared devices in labs, kiosks, or hot desking environments. multiple people working on different devices connected to a remote desktop server
Choosing the right CAL type depends on your specific needs and usage patterns. Consider factors like:
- Number of users: If you have a fixed number of users with consistent access needs, User CALs may be more cost-effective.
- Device usage: If devices are shared by multiple users or primarily used for occasional remote access, Device CALs might be a better option.
- Budget: User CALs are typically more expensive than Device CALs, but can be more economical for highly mobile workforces.
Benefits of using Windows Server User & Device RD CALs:
- Secure remote access: Ensures authorized users and devices have controlled access to RDS resources.
- Compliance: Meets Microsoft licensing requirements for RDS deployments.
- Cost optimization: Choose the CAL type that best fits your usage patterns for efficient licensing.
- Scalability: Easily add or remove CALs as your needs evolve.
With Windows Server User & Device RD CALs, you can empower your workforce with secure and flexible remote access, optimize your licensing costs, and ensure compliance with Microsoft regulations. Choose the right CAL option and unlock the full potential of your RDS server.
Remember:
- CALs are perpetual licenses, valid for the lifetime of the server version they are purchased for.
- CALs can be reassigned to different users or devices as needed.
- Microsoft offers various CAL licensing programs and bundles to meet diverse needs.
Consult with your IT team or us to determine the best CAL solution for your organization.
| Feature | User CAL | Device CAL |
|---|---|---|
| Type of License | Per user | Per device |
| Authorization | Grants access to an individual user regardless of the device they use. | Grants access to an individual device that can be used by any authorized user. |
| Ideal for | Mobile users with multiple devices, home office workers. | Shared or public-access devices, labs, kiosks, hot desking environments. |
| Number of Users | One named user | Any authorized user (unlimited number) |
| Number of Devices | Unlimited | One device per license |
| Cost | Typically more expensive than Device CALs | Typically less expensive than User CALs |
| Scalability | Easily add or remove CALs as the number of users changes. | Adding CALs requires purchasing new licenses for specific devices. |
| Reassignment | Can be reassigned to a different user as needed. | Cannot be reassigned to a different device. |
| Compliance | Meets Microsoft licensing requirements for RDS deployments. | Meets Microsoft licensing requirements for RDS deployments. |
Additional Considerations:
- Hybrid/On-premises environments: Consider Microsoft 365 E5 licenses with RDS CALs for Azure Virtual Desktop usage.
- Temporary access: Temporary RDS CALs are available for testing or occasional users.
- Licensing programs and bundles: Explore various options to find the most cost-effective solution for your organization.
Choosing the right CAL type depends on your specific needs and usage patterns. Consult your IT team or a Microsoft licensing expert for the best fit.
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